(Revised - Approved April 2, 2016)
ARTICLE I. Name and Composition
Section 1. The name of the organization shall be the Southwestern Region, American Music
Therapy Association, Inc., herein after referred to as the Region or SWAMTA.
Section 2. The Region exists as an auxiliary organization within the structure of the
American Music Therapy Association, Inc., herein after referred to as the AMTA
or the National.
Section 3. The Region will conduct its programs and activities in a nondiscriminatory
manner with equal opportunity being given to all, regardless of race, religion,
gender identity, sex, sexual orientation, disability, age, veteran status, ethnicity,
national origin, or socioeconomic status.
Section 4. This document does not supersede the bylaws adopted by the AMTA.
ARTICLE II. Purpose and Goals
Section 1. The purpose of the Region is consistent with that of AMTA: To advance music
therapy and to increase access to quality music therapy services (AMTA Bylaws,
Art II, Sec. 1).
Section 2. The goals of the Region shall be:
a. to provide professional development opportunities for music therapists
b. to participate in the operation of the AMTA through representation on
committees and the Assembly of Delegates
c. to further an awareness and acceptance of music therapy as a viable health
profession through job development, public relations activities and local
and state legislative action
d. to promote communication among members through Regional
ARTICLE III. Membership
Section 1. Membership categories in the Region shall correspond to those approved by the
AMTA. Regional members of SWAMTA shall include those members of AMTA
who are residents of New Mexico, Oklahoma or Texas.
Section 2. Professional membership will provide the privilege of participation in the
activities of the Region, the right to vote, the right to hold office, and the right to
receive the newsletter and other communications of the Region.
Section 3. Associate membership will provide the right to participate in meetings of the
Region and to receive the newsletter and other communications of the Region.
Associate membership does not include the right to vote or hold office.
Section 4. Student membership shall provide the right to participate in meetings and
programs of the Region, the right to receive newsletters and other
communications of the Region, and the right to a 1/3 vote.
Section 5. Retired professional membership shall provide the same rights and privileges as
those for Professional membership. This membership status will be available as
long remains eligible by meeting the standards for this category established by
Section 6. Inactive membership will provide the privileges of participation in the activities
of the Region and the right to receive selected publications, but not the right to
vote or hold office.
Section 7. Regional Honorary Life membership may be conferred upon any person living
within the boundaries of the Region and shall recognize distinguished service in
the field of music therapy. This membership is conferred by the approval of the
Board of Directors. Regional Honorary Life members who qualify for
professional membership shall have all rights and privileges of such membership
without the payment of Regional annual dues. Regional Honorary Life
membership may be conferred upon a maximum of two (2) persons in any one
Section 8. Membership classes in AMTA not listed herein shall be accorded the right to
participate in Regional activities, and receive selected publications.
Section 9. The membership year will coincide with that of the AMTA. The fiscal year shall
be determined by the Regional Board of Directors.
Section 10. Dues for all membership categories will be established annually by the AMTA
Board of Directors, with the approval of the AMTA Assembly of Delegates
(AMTA Bylaws, Art III, Sec. 4).
Section 11. Rights and privileges of membership will be restricted to those who are in good
financial standing with the Region.
ARTICLE IV. Officers
Section 1. The officers of the Region will be elective and appointive.
Section 2. The elective officers of the Region will be President, President-Elect, Immediate
Past President, Vice-President, Vice-President-Elect and Secretary. The President-Elect is elected to
serve two (2) years as President-Elect, two (2) years as President and two (2)
years as Immediate Past President. The Vice-President-Elect is elected to serve two (2) years as Vice-
President-Elect and two (2) years as Vice President.
Section 3. The appointive officers of the Region will be Treasurer, Editor, Website Administrator, Publicity
Coordinator, and Parliamentarian. They will serve for a term of two (2)
years, or until the next election, at the pleasure of the President and the Board of
Directors. These officers may be held over from the tenure of one President to the
next but must be reappointed by the incoming President and approved by the
incoming Board of Directors.
Section 4. No elective officer will succeed himself or herself in office, but may be reelected
to that office after an intervening period of no fewer than four (4) years.
Section 5. The President will a) preside at meetings of the Region; b) call and preside at
meetings of the Board of Directors; c) appoint, with approval of the Board of
Directors, Regional officers, Chairpersons of standing committees, Regional
representatives to AMTA committees and Boards, and members of the Regional
Financial Advisory and Historical Committee; d) attend Regional Presidents’
meetings at National Conferences; e) maintain communication with and serve as
liaison between the Region and AMTA; f) approve all requests for reimbursement
or advancement of funds, g) submit annual reports to the membership at the
Regional and National Conferences, h) maintain a monthly log of business
conducted for two (2) years for information and study by the President-Elect, i)
hold ex officio membership on all committees, and j) perform other duties as
required. A vacancy in the office of President will be filled by the President-
Elect. In the event that the office of President-Elect is also vacant, the vacancy in
the Presidency will be filled by the Immediate Past President.
Section 6. The President-Elect will a) assist the President as requested; b) prepare to take
over the responsibilities of the Presidency by studying the duties of the President
through quarterly conferences with the President and review of the President’s
log; c) assume all duties of the President in case of resignation or absence of the
President; d) serve as membership chairperson and compile a Regional
membership directory in the spring of even numbered years; e) study the Bylaws
and related literature for the purpose of proposing revisions to these documents
where such revisions are necessary to keep the documents current and responsive
to the purposes and goals of the Region; f) submit reports to the membership or
Board of Directors upon request of the President; g) serve as representative to the
Assembly of Delegates; h) assume responsibility for mailing election ballots to
the membership within 14 days following the Regional Conference during oddnumbered
years and selecting one other member of the region not running for
office to assist with counting ballots; and i) perform any other duties as may be
assigned by the President or the Board of Directors. A vacancy in the office of
President-Elect occurring prior to or at the first Regional conference in the term
will be filled by a specially called election of the membership. Should the vacancy
occur after the first Regional conference of the term, the office will remain vacant
until the next regular election at which time the membership elects both a
President and a President -Elect.
Section 7. The Immediate Past President will a) assist the President as requested providing
continuity in the administration of the Region, b) chair the Nominating
Committee c) preside in the absence of the President and President Elect d)
succeed the Presidency in the case of disability or resignation of the President and
President Elect. A vacancy in this office will be filled by presidential appointment with approval
of the Board of Directors. Priority consideration will be given to
Section 8. The Vice President will: a.) serve as program chairperson for the Annual Regional
Conference and i.) perform all duties and responsibilities as outlined in the
Conference Planning Book, ii) appoint a local ad hoc committee to carry out
conference preparation and assist the committee as needed, iii.) maintain the
master Conference Planning Book, updating in accordance with the guidelines
outline in the book, iv.) on behalf of the Region, assume responsibility for and
sign the contract with the hotel in accordance with the guidelines outlined in the
Conference Planning Book, b.) fulfill other duties as assigned by the President or
the Board of Directors; c.) submit reports to the membership or Board of
Directors upon request of the President; and d.) preside at meetings in the absence
of the President, President-Elect, and Immediate Past President. A vacancy in the office
of the Vice President will be filled by the Vice-President-Elect.
Section 9. The Vice-President-Elect will assist the Vice President as requested, study the
duties of the Vice President in anticipation of assuming the responsibilities of the
Vice Presidency, and assume all duties of the Vice President in case of
resignation, disability, or absence of the Vice President. A vacancy in the office of
the Vice-President-Elect that occurs prior to or at the time of the first annual
conference in the term is filled by a special election of the membership through
the election process described in the Bylaws. A vacancy in the office of the Vice-President-
Elect that occurs after the time of the first Regional conference will remain vacant until the
next general election.
Section 10. The Secretary will: a) record the minutes of all business meetings of the Region and the Board
of Directors; b) send copies of the minutes to all Board of Directors members within 30 days of
each meeting; c) publish minutes in draft-summary-of-motions format in subsequent issues of
the regional newsletter, and d) maintain a rank order listing of Alternate
Delegates to the AMTA Assembly of Delegates. A vacancy in the office of the Secretary will be
filled by Presidential appointment and approved by the Board of Directors.
Section 11. The Treasurer will: a) pay all bills authorized by the President and/or Board of
Directors; b) keep an itemized account of all receipts and disbursements, to be
published annually in the Regional Newsletter; c) provide regular financial reports
to the Board of Directors; d) present a written financial report to the membership
at the Annual Regional Conference; e) chair the Regional Financial Advisory
Committee; and submit financial records for audit upon request of the Board of
Section 12. The Editor will: a) edit and supervise the publication of the Regional newsletter;
b) chair the Editorial Committee for the Regional newsletter; and c) submit
reports to the membership or Board of Directors upon request of the President.
Section 13. The Website Administrator will: a) Supervise and maintain the website for the region; b)
Receive, edit and post submissions to the website from regional members and
board members; c) Submit reports to the membership and Board of Directors
upon the request of the President; d) Be responsible for the online registration of
Section 14. The Publicity Coordinator will: a) Establish and maintain social media
networking on behalf of the region; b) Establish and maintain contact with
companies, universities and organizations who may have an interest in advertising
within regional publications and on the website; c) Communicate with the
Website Administrator and Editor for the regional conference as needed to establish
Section 15. The Parliamentarian will: a) maintain updated knowledge of Robert’s Rules of
Order, the Regional Bylaws and related literature; and b) serve as Parliamentarian
for all Board of Directors and Regional business meetings to assure that all
parliamentary procedures are observed.
Section 16. Should a vacancy occur in an elective position, other than President or President-
Elect, a special election will be held at the next annual Regional Business meeting
through the election process described in the Bylaws. The President with the
Approval of the Board of Directors will fill vacancies in appointive positions.
When necessary the President may appoint an officer pro tem until an election can
Section 17. Retiring elective and appointive officers shall deliver to their successors, or other
appropriate persons, all records, books, papers or other property belonging to the
Region within ten (10) days after vacating office.
Section 18. The elective and appointive officers of the Region are professional members in
good financial standing with the AMTA.
ARTICLE V. Meetings
Section 1. The annual meeting of the Region will be held in the spring during the Annual
Regional Conference; the location and date shall be determined by the Board of
Section 2. A meeting of the Region may be called at the National Conference at the
discretion of the Regional Board of Directors.
Section 3. Special meetings of the Region will be called by the President if requested by
two-thirds (2/3) of the members of the Board of Directors or upon receipt of a
petition signed by a quorum of Regional voting members.
Section 4. Any one or more members may participate in a Board or committee meeting
by means of a conference telephone or similar communications equipment allowing all
persons participating in the meeting to hear each other at the same time. Participants are
to state their name and be acknowledged by the President prior to speaking and the Secretary
or designated participant shall take notes including roll call. Motions made during the meeting
shall be submitted via email or other method of written communication. Participation
in a meeting pursuant to this bylaw will constitute being present at such meeting.
Section 5. A minimum of three (3) meetings of the Board of Directors shall be held annually
(including meetings held during Regional or National conferences or by
Section 6. A quorum of the Board of Directors plus 5% of Professional membership of the
region will constitute a quorum for Regional business meetings.
ARTICLE VI. The Board of Directors
Section 1. The Board of Directors shall consist of eight (8) voting members: President,
President-Elect, Vice-President, Vice President-Elect, Immediate Past-President,
Secretary, Regional Student President, and one (1) Delegate elected by the
Regional Delegates to the AMTA Assembly of Delegates. The Treasurer, Editor, Website Administrator,
Publicity Coordinator, Parliamentarian, Government Relations Chairperson,
Continuing Education Chairperson, and Student Affairs Advisory
Board Chairperson will be ex officio members with no voting privileges.
Section 2. The Board of Directors will determine the long-range goals and objectives for the
Region, transact its general business, prepare an annual budget to be presented at
the Annual Regional Conference, and control the expenditure of regional funds.
Section 3. A quorum shall consist of two-thirds (2/3) of the Board of Directors, which shall
include at least two-thirds (2/3) of its voting members.
ARTICLE VII. Assembly of Delegates
Section 1. Primary and alternate delegates to the AMTA Assembly of Delegates will be
elected by the Region in the spring of odd-numbered years. The number of
delegates for the Region will be established by the AMTA Board of Directors.
The President and President-Elect shall serve as two of the Region’s delegates to
the AMTA Assembly of delegates.
Section 2. The Regional delegates’ term of office will be two (2) years coinciding with the
term of the AMTA National officers.
Section 3. The Regional delegates elected to the AMTA Assembly of Delegates will attend
all Assembly meetings and represent the concerns of the Region. Any delegate
who cannot attend a National Conference or Assembly meeting will inform the
President, who will then secure an alternate by contacting alternate Assembly
delegates as they appear on the rank order list maintained by the Secretary. If
vacancies remain once the President has contacted all elected alternate Assembly
delegates, delegates pro-tem may be appointed by the President, with the approval
of the Board of Directors.
Section 4. The elected Assembly delegates shall elect one (1) delegate, who is not a Regional
Officer, to represent them on the Regional Board of Directors.
Section 5. Delegates will serve two (2) year terms and may be re-elected.
ARTICLE VIII. Committees
Section 1. A representative to each AMTA standing committee, the AMTA Judicial Review
Board and to the AMTA Student Affairs Advisory Board shall be appointed by the
President with the approval of the Board of Directors. These representatives will:
(a) attend all National meetings of their respective committees; (b) perform
designed functions within the committee; (c) present a report to the membership
at Regional meetings. If for some reason they are unable to fulfill their duties,
they will notify the President within ample time for an alternate to be appointed.
Section 2. There will be four (4) Regional Standing Committees: Government Relations,
Employee and Public Relations, Affiliate Relations, and Continuing Education.
The Regional representative to the same named AMTA committee will serve as
chairperson for these Regional committees. When possible the committee will
consist of at least one representative from each state in the Region.
a) The Government Relations Chairperson will serve as liaison between the
Regional Board of Directors and the National and the other Regional
Government Relations Committees. The duties will include but no be
limited to i) serving as ex officio member of the Board of Directors, ii)
submitting reports upon request of the President, iii) attending National
meetings, iv) performing any duties assigned by the President, the Board
of Directors, and/or the National Committee Chairperson.
b) The Employment and Public Relations Chairperson will serve as liaison
between the Regional Board of Directors and the National and the other
Regional Employment/Public Relations Committees. The duties will
include but not be limited to i) submitting reports upon request of the
President, ii) attending National meetings, and iii) performing any duties
assigned by the President, the Board of Directors, and/or the National
c) The Affiliate Relations Chairperson will serve as liaison between the
Regional Board of Directors and the National and the other Regional
Affiliate Relations Committees. The duties will include but not be limited
to i), submitting reports upon request of the President, ii) attending
National meetings, and iii) performing any duties assigned by the
President, the Board of Directors, and/or the National Committee
d) The Continuing Education Chairperson will administer the Continuing
Education Program for the Region. The duties of this position will
include, but not be limited to: i) selection and approval of providers of
Continuing Education Courses in the Region; ii) maintenance of ongoing
records of completion of courses; iii) submission of reports upon request
of the President; and iv) performance of any duties assigned by the
President and/or the Board of Directors.
Section 3. The President, with the approval of the Regional Board of Directors, may appoint
ad hoc Committees to perform specific duties as authorized. Duties of four such
ad hoc committees are as follows:
a) The Financial Advisory Committee will: i) assist the Board of Directors in
fiscal planning by providing a projected budget for the fiscal year and ii)
make arrangements for audit of financial records, as directed by the Board
b) The Membership Committee, chaired by the President-Elect, will: i) keep
an accurate listing of all members and their membership status; ii)
calculate and inform the President when a quorum has been met at all
regional business meetings; iii) develop programs to maintain and promote
membership in the Region; and iv) compile and send a membership
directory to all members in the spring of even numbered years.
c) The Historical Committee will make recommendations for maintaining the
collection and preserving all documents for the Regional Archives housed
at Texas Women’s University.
d) The Bylaws Revision Committee will convene as needed to review and
make proposed amendments. The President-Elect will chair this
Section 4. The Vice President in accordance with the Conference Planning Book will appoint
the members of a Local ad hoc Regional Conference Committee annually. The
committee will plan the logistics for the conference using the Conference
Planning Notebook and Budget Guidelines supplied by the Vice President. The
local committee chairs will receive a 50% reduced registration fee for that
Section 5. The Student Affairs Advisory Board Representative and a qualified alternate will
be appointed by the President of SWAMTA. The Student Affairs Advisory Board
Representative shall serve as the Regional Representative to the Student Advisory
Board of AMTA; attend Regional Board of Directors meetings; serve as a conduit
for student problems and concerns, referring to appropriate committees and
officers; keep the Regional Board of Directors advised of all regional and
national student activities; establish and/or maintain a handbook outlining job
responsibilities; submit a written report at the annual regional conference; and
coordinate and administrate the SWAMTA Internship Scholarship, and any other
student scholarships/awards initiated by SWAMTA or SWAMTAS.
Section 6. Each Committee Chairperson will: a) submit budget proposals for the upcoming
fiscal year to the Financial Advisory Committee at least one (1) month prior to the
Annual Regional Conference; b) submit a written report of activities and plans for
that committee; and c) surrender all records relating to their offices within ten (10)
days after vacating office.
ARTICLE IX. Nominations and Elections
Section 1. Regular elections will be held in the spring of odd numbered years.
Section 2. In a regular election, a Nominating Committee chaired by the Immediate Past
President, along with at least one representative from each state in the Region,
when possible, with the approval of the Board of Directors, will present the Board
of Directors with a slate of two (2) names for each elective office or Assembly
Delegate position becoming vacant in any election year. In the event of a
Nominating Committee Member accepting nomination for office, that member
should recuse self from the committee and a new Committee Member shall be
Section 3. The proposed slate of candidates will be presented to the general membership at
the first general business meeting of the annual Regional meeting prior to the
election. Additional nominations may be made from the floor at that meeting.
Section 4. Within 14 days following the Regional Conference during odd-numbered years,
ballots will be mailed by the President-Elect to the voting members of the Region,
allowing at least thirty (30) days from the postmarked date of the mailing for the
ballots to be postmarked for return. Ballots will contain space for write-in
candidates for each elective position.
Section 5. A simple majority of the votes is necessary for election to office. Positions on the
AMTA Assembly of Delegates and their alternates will be filled by rank ordering
of votes until the required number of positions is filled. A rank order of Alternate
Delegates will be maintained by the Regional Secretary.
Section 6. In a special election, a nominating committee appointed by the President with the
approval of the Board of Directors presents the Board of Directors with a slate of names
for each seat on the Board of Directors becoming vacant at the time of any special
election. The Board of Directors must approve the slate of names by majority vote prior
to submitting ballots to the membership. Ballots are to be mailed to all current
professional members, to be returned by the date indicated on the ballot, which will be
31 days from the date the ballot is sent. Ballots contain space for write-in candidates for
each elected office. Candidates elected into vacant positions serve the remainder of the
term and can be nominated to run again for the next term.
ARTICLE X. Regional Publicity
Section 1. The Regional Publicity committee will coordinate the public affairs, including yet
not limited to the publication, website, social media, and solicitation for
advertisements, of the region. It shall be chaired by the Editor and consist of a
representative from each state in the region, when such representation is possible,
the Website Administrator, and the Publicity Coordinator.
Section 2. The name of the official Regional Publication shall be the Red River Valley (RRV).
Section 3. The Editor, who will also edit and supervise the publication of RRV will be
appointed by the President, with the approval of the Board of Directors, and shall
have complete autonomy over editorial policy and content within guidelines
approved by the Board of Directors. The Editor will be responsible for a)
submitting a budget proposal to the Financial Advisory Committee; b) obtaining
and managing funds related to the publication; and c) publication and
dissemination of the newsletter.
Section 4. The RRV will be published three (3) times per year on the website on the
following dates: February 10th, June 10th and October 10th. Once the newsletter is
placed on the website, a link to the publication will be emailed to the membership.
Section 5. The Website Adminstrator will be appointed by the President with the approval of the Board
of Directors, and shall have complete autonomy over editorial policy and content
of the website within guidelines approved by the Board of Directors. The
Website Administrator will be responsible for a) submitting a budget proposal to the
Financial Advisory Committee; b) obtaining and managing funds related to the
website; c) receive submissions from the membership, edit submissions when
necessary and post submissions to the website.
Section 6. The Publicity Coordinator will be appointed by the president with the approval of
the Board of Directors, and shall have complete autonomy over communication
and interaction with social networking sites on behalf of the region within
guidelines approved by the Board of Directors. The Publicity Coordinator will be
responsible for a) submitting a budget proposal to the Financial Advisory
Committee; b) obtaining and managing funds related to the publicity; and c)
maintaining communication with the treasurer and local publicity representative
for the regional conference each year.
ARTICLE XI. Parliamentary Authority
The current edition of Robert’s Rules of Order, Newly Revised, will be the authority for all
questions of Parliamentary procedure not covered by these Bylaws.
ARTICLE XII. Amendments
Section 1. These Bylaws may be amended at any general membership business meeting held
at the Annual Regional Conference by a two-thirds (2/3) affirmative vote of the
members present, with students receiving 1/3 vote. The proposed amendments
must be submitted in writing to that membership at least twenty-four (24) hours
prior to the meeting.
Section 2. The Bylaws may be amended by a mail vote solicited from the total membership
of the Region, the amendments having been submitted to that membership in
writing at least four (4) weeks before the vote is due, as necessary for changing,
adopting, or repealing an amendment, with students receiving one-third (1/3)
ARTICLE XIII. Recall of Officers and Delegates
Section 1. Any elective officer of the Regional Board of Directors may be recalled by vote
of the body. Such a recall vote will act to remove the individual as a member of
the SWAMTA Board of Directors and as an officer.
Section 2. A recall election is held when a quorum of members and a quorum of Board
members petitions in writing to the President of the Region for such a recall.
Should the recall election involve the office of the President, the written petition
should be directed to the President-Elect.
ARTICLE XIII. Dissolution
Upon the dissolution of the organization, SWAMTA, the assets of the organization will revert to
the AMTA National Office.